General Rental Agreement

Terms and Conditions

General:

In addition to the terms below, operation guidelines on each rented item, the Lessee (customer) agrees to supervise the use of any rented items and further agrees that if any item is damaged that he/she will reimburse Liberty Events LLC, dba Party on Texas for the full price to fix the damage and/or the full replacement value of the rented item. Before signing this contract, Lessee agrees that he/she has read the entire contract, has agreed to all terms and conditions herein, and has had all questions he/she may have answered to the Lessee’s full satisfaction and understanding.


DELIVERY/OPERATION/PAYMENTS:

To address specified by Lessee. Lessee grants Liberty Events LLC, dba Party on Texas and its employees/contractors, the right to enter said property for the delivery and return ofthe rented equipment at approximate times. All payments must be made at least 2 days prior to your scheduled delivery date.  No refunds will be made after the equipment has been delivered. Unused rentals are not refundable. The Lessee agrees to provide one electrical outlet rated at 115 volts with 20 amperes capacity within 5  feet of the event set up location if electricity is needed. The Lessee agrees to provide water access within 100 feet of the event set up location if water is needed to fill up barrels, port a cooler, or a water mist station


GENERAL RULES FOR SAFE OPERATION:

 Rented equipment must be set up over a smooth, compatible surface such as a hard top surface. The rented equipment may NOT be delivered and set up on rough surfaces such as rocky areas, uneven ground of any kind or muddy area.

We deliver and pick up our equipment to the delivery address listed in the contract. Deliveries beyond 50 ft, to backyards or involving stairs, steps or elevators will incur additional fees. Delivery prices do not include set-up or break down.

Tables and chairs are not meant to stand on. Evidence of standing on the equipment will result in cleaning and/or replacement fees being charged to the lessee.

Tents cannot be moved by lessee after being placed by Liberty Events LLC, dba Party on Texas  employees/contractors. Tents must be evacuated and not used during thunderstorms or lightning. If outdoors, do not use it in High Winds.  

EZ UP tents will not be setup if wind speed is predicted to be 15 mph or greater.  Larger Tents can turn over in high winds exceeding 50MPH, even if anchored, and this could result in severe injuries to the users. Do not resume use until adverse weather conditions have ceased. Always follow the corresponding city guidelines and restrictions.



Damage Waiver:

  • You are liable for any damage beyond normal wear and tear.
  • Damage Waiver is a non-refundable 10% charge added to all rental contracts.
  • Damage waiver fee does not cover candle wax, burns, or tears on linens items.
  • All broken or damaged items must be returned.
  • You will be held responsible for replacement cost, of any rental items, including linen bags and hangers, that are not returned

Reservation and Cancellation Policies:

  • We require a 50% deposit of your rental to reserve your order 
  • We require full payment and no further changes to your order 10 days prior to your delivery/pick up date.
  • Any additions made to your order less than 10 days prior to your delivery/pickup date, will only be possible if the items are available.
  • Cancellation 30 days prior to delivery/pick up date will result in a full refund.
  • Cancellation 15 to 29 days prior to your delivery/ pick up date will result in a 50% refund.
  • Cancellation 8 to 14 days prior to your delivery date will result in a 25% refund. 
  • No refunds will be issued after cancellations made within 7 days of your event date.
  • With the exclusion of the cost of subrented items, if you are forced to reschedule your event due to an extreme weather or emergency, you will be issued a store credit/raincheck on your order until you can reschedule your event up to a year.
  • We have the right to cancel your reservation if working conditions are unsafe for our employees at the time of delivery. You will not receive a refund for such unsafe working conditions unless such unsafe working conditions are the result of an extreme weather emergency.
  • Additional labor fees will apply if delivery contains stairs, elevator usage, any distance over 50 feet from our truck to the event site. We reserve the right to adjust these fees after your delivery, if the circumstances were not made clear to us beforehand.
  • If rental items are not returned on the agreed upon day reflected on your invoice, you will be charged an additional day of rental for every day you are late in returning the items. After 10 days you will be charged a full replacement cost.
  • If we are not able to retrieve our items on the day of your scheduled pick up date and need to return at a later date or time, you will be charged additional delivery fees.
  • Onsite day of delivery requests for additional items if available will result in an additional delivery fee. Due to time and schedule constraints these additional items may be delivered after the start of the event.

Client's Responsibilities:

  • Tables and Chairs should be folded and stacked unless setup and takedown was previously arranged.
    • China, Flatware and Glassware should be scraped free of food particles and repacked, boxed and/or created in the containers you received the items in.
    • All items should be returned to the drop off point ready for pick up or you will be charged if rentals need to be disassembled, stacked or if our crew needs to retrieve the items from a different area. A charge will apply for any missing items, including containers, linen bags, hangers and crates.
    • Cleaning: With the exception of linens and food service equipment. All other items must be returned in pre-rented condition. A labor charge will apply for items requiring additional cleaning upon return and will be charged to the card on file.
    • Linen Care: No Wax, Tape, Glue, Silly String or Markers on Linens to avoid replacement cost to the card on file. Please shake well after use and scrape off any excessive food debris before bagging.

    Specific Time Deliveries/Pickups  and/or After Hours Fees ( After Hours is considered after 4 pm Monday- Saturday and all day Sunday)

    Fees will vary based on whether your order includes any subrented items or not.

    If there are not any subrented items (excluding linens) then these would be the starting fees:

    Pickup up until 10 pm. $250

    Pickups after 10 pm up to 11:30 pm will increase to a fee of $400. 

    Pickups after 11:30 pm will increase to a fee of $1000

     

    For customers who wish to pick up and drop off items themselves:

    If not returned on time, the customer will incur a full rental rate and subsequent full rental rates for each day the item is out. All items must be preferably transported either in an enclosed vehicle/trailer. Items should be strapped down to prevent loss of the item. Customer will need to bring their own straps/tie-down materials.

     

     

    Item Specific Conditions:


    EZ UP’s and 10 X 20 EZ UP - 

    Tents cannot be moved by lessee after being placed by Liberty Events LLC, dba Party on Texas  employees/contractors. Tents must be evacuated and not used during thunderstorms or lightning. If outdoors, do not use it in High Winds.  

    EZ UP tents will not be setup if wind speed is predicted to be 15 mph or greater.  Larger Tents can turn over in high winds exceeding 50MPH, even if anchored, and this could result in severe injuries to the users. Do not resume use until adverse weather conditions have ceased. Always follow the corresponding city guidelines and restrictions.


    Linens:


    All linens are subrented and their cost is not refundable once event date is within 7 business days even if the event is canceled for any reason. Missing linens will be charged a full replacement cost as determined by the primary rental company. Typically this charge is $45 to $75 per linen.  No Wax, Tape, Glue, Silly String or Markers on linens to avoid replacement cost to the card on file. Please shake well after use and scrape off any excessive food debris before bagging.



    Margarita Machine:

    Customer provides their own alcohol. The machine is to be used indoors. Frozen consistency cannot be guaranteed with outdoor use or use in temperatures above 80 F

    Delivery via flat-level surface. If there are steps, stairs or elevators there would be an additional charge..




    Please note that we might deliver your order 1 or 2 days prior to your event date depending of the size of your order to ensure timely setup. You will receive a notice for your scheduled date and approximate time as we get closer to your event. If you need specific delivery time and date please make arrangements